I’m sure you’re already thinking of uploading your resume to the popular job websites, but what about when contacting employers via email? There’s a certain etiquette that should be established when contacting employers via email, and this article will shed some light on the subject.
Each employer has their different rules as far as how they want you to submit your resume, so chances are, you will have to have a few different versions of your resume during your job hunt. One particular form of resume that you should have is the one where you transmit via email in a text file.
If you’ve created your resume in Microsoft Word and an employer wants it in a text file, here are a few simple steps you can take to convert your MS Word resume into a text file:
1) Go to “File” and click on “Save As”
2) Rename your file
3) Click on the “save as type” box underneath, and select “Plain Text”
4) Save the file
After you’ve done this, you will want to review the file. Some editing may be necessary but rest assured all information will remain intact. You will want to make sure that the spaces, bullet points, and tabs have transferred over, and that all spacing is correct.
After you’ve done all of this, it’s time to go and send your email. If you’re employer wants you to email your resume in the body of your email, then you should make sure that your email program is already in the text format. If it isn’t, switch it over from HTML to text format.
When pasting your resume, use a basic font style such as Arial – font size 10. You never want to copy and paste, and then submit your resume. You should check over everything to make sure everything is the way you want it to be. Believe it not, some people will just copy and paste and send it off, which is a big no-no.
Don’t bold anything. Keep your entire resume simple since you have no idea what kind of email program your employer is using.
Now if your employer ask you to send your text resume as an attachment, then a whole different kind of etiquette will need to be used. You will want to include a cover letter with your resume also when sending as an attachment. In your cover letter, you will want to include the address of your employer – which can be found in the job listing or on the company’s website.
And even if you copy and paste your resume into the email, you should still include a brief cover letter to kind of “introduce” yourself to your employer.
As a final tip, before send your resume off, try sending it to yourself to see how it will look. You want to make sure that your resume looks exactly the way you want it to look, so you should send it to some friends or family members first and ask them to forward it back to you to see how it looks.
This will be the best way to tell if your resume is getting to your employer the way that you want it to, so practice is important. Keep these tips in mind when sending your resume by email.
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